Staff Scheduling software

Intuitive, user-friendly staff scheduling and resource scheduling software from Timewatch links with Outlook and Google calendars. Multi calendar view supports PCs, Macs, phones & tablets. Supports bi-directional sync with Outlook, Outlook 365 and Google calendars. Schedule staff, employees, personnel, rooms, etc. Users can view their calendars from their iPhone, Android or Windows Phone or tablet. Available as a cloud resource scheduling solution, or on premises.

Staff Scheduling with Outlook

outlook staff scheduling software system See our outlook scheduling system for more details. It even supports outlook time tracking!


Streamlines resource scheduling & planning
We take the complexity out of scheduling with powerful
and configurable tools that help you organize, visualize,
and schedule resources quickly and easily.

Scheduling with Excel, a Whiteboard or Paper?

WhiteSpace® makes scheduling easy:
- Organization-wide resource scheduling
- View multiple resource calendars side-by-side
- Schedule people, projects, courses, equipment, anything
- Schedule by category, skill, availability and proximity
- Runs on all devices
- Syncs with Outlook & Google Calendars


As you schedule employees, our bi-directional Outlook
and Google sync updates their calendars for you.

The only thing you need to think about is how to use the
time we save you.


Organization wide Staff Scheduling

Schedule staff quickly and easily with our high performance, highly scalable staff scheduling solution.

Schedulers can view multiple staff calendars simultaneously and drag & drop bookings from one staff member to another. Intelligent, configurable rules ensure that bookings can only be made for, or moved to staff with the necessary skills. The system even syncs with Outlook and Google calendars on PCs, Macs, Phones and Tablets.

View Demo Pricing

Easy to Learn and Easy to Use.

Timewatch® staff scheduling systems are designed with MS-Outlook look and feel, which provides instant familiarity to those that use MS-Office.

Our products are easy to learn, from the intuitive design that puts everything at users’ fingertips, to the built in help, learning, training and support facilities. There is also a built-in search engine that finds answers to your questions.

Managing calendars is easy: click and drag to create appointments, click or tap to edit, or drag and drop to move appointments. There is even a Scheduling Advisor that locates the best resource for a specific task based on skill and availability.

Request a Personal Demo

Schedule Staff your way

Don’t let your scheduling system dictate how you schedule staff.

Take control of your staff scheduling with a Timewatch® staff scheduling solution that can be configured to work the way your organization works.

You configure the calendar views to suit your needs; the resources in view, the number of resources in view, the time range, the way you group and arrange resources, color coding, fields required on bookings. Once configured, it is like the system was specifically designed for your organization.

Request a Personal Demo

Outlook Sync on all Devices.

Bi-directional synchronization with Outlook.

Syncing with Outlook ensures everyone is on the same page so there are no surprises. Schedulers know that anything they schedule is published in users’ Outlook calendars on all devices, and they can see in the schedule anything users book in Outlook themselves. Additionally, our security model can be extended into Outlook to stop users from editing, deleting or moving appointments – something Outlook itself cannot even do.

Outlook sync is completely seamless to users. There is nothing for users to install and it supports all Outlook clients on all devices via Exchange and Office 365.

Want to see it in action?

Advanced Features

Specialist Features and Options

Advanced features include: a Scheduling Advisor that locates the best & most available resource for a job; a ‘Persistence’ system that ensures that when a resource is chosen for a specific attribute, the booking can only be moved to a resource of the same skill or attribute; and a conflict management system that allows you to control conflicts, allow some (for example provisional bookings) and help resolve them, restrict or stop conflicts completely.

Optional modules include: Templates that can rerun common or complex booking sequences such as training courses; Queues that help schedulers plan and manage a sequence of Bookings; Customization and development options, and of course our Outlook sync system.

Learn more Price your system

Watch the resource scheduling video for more details on the employee scheduling and planning features and functionality available.

Outlook Scheduling App

The Timewatch iPhone resource scheduling app is a beautiful fusion of employee and calendar scheduling and reporting that seamlessly links to Outlook and Office 365.

Tablet scheduling app

Timewatch resource scheduling solutions also support iPad, Android tablets and Surface tablets.

Employee resource scheduling

Our Time&Space solution combines scheduling with time recording to provide a complete Professional Services Automation solution.

Is training included?

All Timewatch® products include a free learning center with training videos, tips, and support center. We also provide professional training and implementation services, which we recommend for Pro and Enterprise systems due to their higher levels of configurability.

Is support included?

Yes! All products include a free built-in support center and help desk system. Once you have decided upon your configuration and any additonal professional services, we can usually get you up and running the same day

Can I try Pro or Enterprise?

The Pro and Enterprise systems are highly configurable and require knowledge and experience to configure. A blind trial is not applicable. Instead, we work with you to learn exactly what you need and match your needs to a configuration you can experience in a test drive or demo.

Can we install it on our servers?

Yes! All systems are available in the Cloud or for installation on your own servers.

Can I change editions?

Yes! You can start with one edition then move to another or add or remove optional modules at any time. In this way you can grow your Timewatch system as you grow your business.

Are any discounts available?

Yes, there are discounts for one-, two-, and three-year terms, volume discounts on the Enterprise range, and there are often promotions available that you may be eligible for. Contact us for details.

Not quite what you are looking for?

No problem, we have other options.

If you use Outlook / Office 365 / Exchange, we have a new product coming that enhances scheduling in Outlook. Contact us for details.

If you need more power and flexibility, the next step up is our Time&Space® system which incorporates advanced timesheet facilities, expenses entry, cost and charge rating systems to value time and optional multi-currency and billing modules.

Learn about Time&Space®


If you have any questions about WhiteSpace® and how it can help your organization, please do not hesitate to ask.

Contact Timewatch