Wallchart resource scheduling software; scheduling, planning, booking and project management.

WhiteSpace^® is the ultimate Resource Scheduling Solution, combining power, performance and flexibility in a 100% Web based solution.

WhiteSpace^® provides all of the same color coded Bookings, Views, Resource Classes and Questionnaires as our Wallchart^® product range, but with specific functionality designed for employee and project scheduling, Summary, Project and Customer Views and time zone compliance making it ideal for team, office, department or enterprise wide implementations.

Example resource view

In addition to the classic “Diary” scheduling where appointments are scheduled with a start time and end time, WhiteSpace^® also caters for on-going time commitments such as background tasks or project work which is displayed when viewing a Resource’s availability.

By combining Calendar Scheduling and Task Scheduling, WhiteSpace^® can provide accurate information on actual Resource utilization and therefore show true Resource availability, or the true “White-Space” in their diary.

WhiteSpace^® supports Windows Authentication and provides customizable security levels including menu, function and appointment level security.

Although many example reports are built in as standard, WhiteSpace^® reporting is built on MS-SQL Server Reporting Services and allows custom reports to be added to the menus by an administrator.

WhiteSpace^® is backwards compatible with Wallchart^® and is fully integrated with MS-Outlook / Exchange, seamlessly publishing bookings made in WhiteSpace^® in MS-Outlook and vice versa.

Advanced options include full time zone management, Report Writer, integration with MS Outlook/Exchange and integration with Time Recording and Billing.

Integration with Time Recording provides users the capability of importing timesheets from the WhiteSpace^® or Outlook Calendar, feedback to the users of Tasks progress and the hours available to complete work in progress as well as feedback of vacation time taken, requested and available.

WhiteSpace^® can run both stand alone or fully integrated with Time Recording and Microsoft Exchange.

OPTIONAL MODULES




Exchange Integration

	Allows Outlook users to simultaneously view multiple resource calendars over multiple days / weeks / months check Resource availability, schedule people, rooms equipment etc as well as search by Skill / Location etc... Exchange integration requires no client installation and support all versions Outlook, OWA and any other clients for Exchange


Outlook Integration

	Where Exchange is not an option Outlook Integration can be used. Outlook Integration offers similar features as with Exchange integration, but with a plug-in for Outlook. Integration is seamless to the user and transparent to Exchange.




TimeZone Module

	The TimeZone module is an optional advanced module which allows you to view and manage Resources in Multiple TimeZones.



Report Writing

	The WhiteSpace® database has been specifically designed to make writing reports easy. You can write reports using standard SQL Server tools then attach it to a WhiteSpace® menu.

1 of 5

TIMEZONES
If you deal with Resources, Schedulers or Customers across multiple TimeZones, the TimeZone module is a powerful addition to your WhiteSpace^® system. Resources, Schedulers and Bookings are allocated a default TimeZone. Bookings are always displayed for each Resource relative to their home TimeZone, but Bookings can also be made for a Resource for a different TimeZone, with the WhiteSpace^® maintaining the relationship between the Resource’s and the Booking TimeZone. At any time WhiteSpace^® can detail the Start and End time of the booking in it’s original TimeZone, in the Resource’s TimeZone and in UTC time.			Resources and Users are allocated a default TimeZone, and you can choose a specific TimeZone when making a booking. Bookings are typically made for a Resource in their home TimeZone, however if you need to make bookings for multiple Resources from Multiple TimeZones, you simply specify the TimeZone in which the Booking will take place and the bookings will be made at the correct time for all parties and displayed appropriately in their TimeZone. WhiteSpace^® manages multi TimeZone Bookings for the past, present and future and as TimeZone rules frequently change, it is crucial that the system maintain exact TimeZone rules and provide a mechanism to seamlessly update new rules as Governments around the world change them. To achieve this your Support and Maintenance includes a subscription to automatically update your TimeZone database seamlessly and automatically throughout the year.

4 of 5

EXCHANGE INTEGRATION
With the Exchange Integrator module, WhiteSpace^® can be fully and seamlessly integrated with Microsoft Exchange to provide; Seamless bi-directional publication of Appointments Multi-Employee group views Project Views Customer Views View Resources by Skill Availability and Utilization analysis As Schedulers make Appointments for Employees, they are automatically published in Employees’ MS-Outlook calendars, and as end users make Appointments in Outlook, they can be published in WhiteSpace^®. Customizable email notifications can be defined to be sent to users on new, changed or deleted Appointments, and custom fields can be appended to Appointments to provide Employees with additional information.			There are two integration systems available; Exchange Integrationuns within Exchange with no Outlook client installation Outlook Integration - when Exchange is not available or direct Integration not possible, client software runs within Outlook. WhiteSpace^® can also run within MS-Outlook, so users can view group Calendars their team, their Projects, availability etc. all from within MS-Outlook View the on-line Demo
2 of 5

REPORT WRITER
The Optional WhiteSpace® Report Writer is a .NET report writer that allows complete Personalization of Reports, Charts and data extracts and allows you to perfectly match your reporting requirements.			Not only can you edit the existing "canned" reports, you can write your own reports and charts, then include the on any WhiteSpace® menu or within the Reports Center, thereby also controlling which users have access to reports. Report Writing Service Timewatch and selected Business Partners offer a Personalized Report Writing Service. If you need help writing a report, simply email us the details. We can write the report for you and email it to you by return. It's simple and easy for Administrators to add the report into your system they specify which Menu it is accessed from and which users have access to the report.

5 of 5

Title:
First Name:
Last Name:
Position:
Are You the Decision Maker?:
Company:
Country:
State (US Only):
Phone Number:
Fax Number:
E-mail:

Employees		YesNo
Rooms		YesNo
Equipment		YesNo
Projects		YesNo

Schedule / View peoples' appointments		YesNo
Schedule Resource or Project Tasks / commitments		YesNo
View Resource availability by day / week / month etc		YesNo
View Resource Utilization		YesNo

Administrators		YesNo How many?
Managers		YesNo How many?
End Users		YesNo How many?
How will end users use the system?

Do you want to Integrate with Exchange?		YesNo
Do you want a Report Writer?
Are you interested in Email alerts and automatic Report Scheduling?		YesNo

Do you currently have a system?
When do you plan to purchase a new system?
Have you assigned a Budget?

FEATURES =included =optional	BUSINESS BENEFITS	WhiteSpace
100% Browser based	Cost effective and scalable deployment with zero client install
Supports Calendar Bookings	Allows typical diary type entries to be scheduled
Supports Task Bookings	Allows time commitments that cannot be represented as a diary booking to be logged. e.g. administration time (X hours per day) Project Time (Y% per day/week) (Z hours by a set date)
Color Coded Bookings	Color code booking types for easy recognition of work to be done
Booking Type Security	Limit which users can create, amend or delete specific Booking Types
Customizable Booking Fields - Questions	Allows you to customize the information captured when bookings are made
Fully TimeZone Compliant	Supports multi-site operations across multiple time zones
Concurrent and Dedicated User Licenses	Allows you to optimize licencing with dedicated licenses for heavy users and concurrent licenses for general users
Fully integrated with MS-Outlook / Exchange	Allows you to fully utilize your existing Outlook / Exchange Implementation
Email Notifications	Automated communication means less user intervention required
Summary Resource Views	High density Resource View that summarizes bookings to a day at a time, shows up to 10 times more Resources at a time than the Summary View so that you can see Bookings and availability for more Resources at a time.
View Availability at a glance	Quickly and easily find available Resources
Project Views	Create views of specific Projects and the Resources working on those Projects
Customer Views	Create views of specific Customers and the Resources working on those Customers
Group Resources by Class	Customizable mechanism allows you to group Resources into definable tree structures to match your organizational, skills and location structures.
View Conflicts	Allows you to view conflicts at a glance and resolve them – avoid double bookings
View Data	Allows you to view raw data easily and export to Excel
Utilization View	Helps ensure that you have all the information necessary to maximize resource utlization and return on investment
Define Views	Define specific Views for specific users to control and limit their access
Security	Definable security allows you to limit access by menu item, function and Booking Types
Definable duration by Booking Type	Allows you to define the different types of bookings made in your organization and their default duration
Recurring bookings	Manages repeat bookings easily
Book multiple resources at the same time	Fast and efficient group bookings
Allocates across teams by skill or attribute	Optimizes and improves resource selection
Easy to modify and change schedule or location	Improve accuracy and decrease administration time
Open SQL Server database	Integrate with other systems, decrease manual processing and increase accuracy of data
Cost effective server based pricing	Future proof and expandable

How many users need to Schedule Resources?
How many users need to view Schedules?

Do you want to integrate with Outlook?		YesNo
Are you interested in Email alerts and automatic Report Scheduling?		YesNo
Do you currently have a system?

Do you want to integrate with Microsoft Outlook Diaries:		YesNo
Do you want to schedule over the Internet or your Intranet:		YesNo

	PRODUCTS
	Wallchart® Wallchart® Professional WhiteSpace®

	CUSTOMERS







	INDUSTRIES
	Aviation Broadcasting Computers/IT Councils/Government Defence Education Financial Services Health Manufacturing Project Management Public Sector Room Booking Staffing Telecoms Training Transport/Shipping Universities Utilities

Organisation Type:
Industry Type:

Organisation Type:
Industry Type:

Organisation Type:
Industry Type: